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How AI Reads Your Documents

AI doesn't just scan for keywords—it actually understands context. Here's how semantic extraction works and why it's better than traditional OCR.

Semantic Understanding vs Keyword Matching

❌ Old Way: Keyword Matching

Traditional OCR looks for exact patterns:

  • • Search for "Total:" → grab next number
  • • Search for "Date:" → grab next date
  • • Search for "Bill To:" → grab next 3 lines

Problem: Breaks if format changes. "Total Amount" vs "Grand Total" vs "Amount Due" confuses it.

✓ Our Way: Semantic AI

GPT-5 understands meaning and context:

  • • Recognizes "final amount" = total (not keyword "Total:")
  • • Distinguishes "from" vs "to" addresses
  • • Understands "net 30" = due in 30 days

Advantage: Works on any document format, even non-standard layouts.

What AI Extracts

Client Information (Bill To)▼
  • • Client company name
  • • Client contact name (first + last)
  • • Billing address (street, city, state, ZIP, country)
  • • Email address (if present)
Vendor Information (From)▼
  • • Your business name
  • • Your name (first + last)
  • • Your address
  • • Your email/phone (if in contract)
Line Items (Services/Products)▼
  • • Description of service or product
  • • Quantity (hours, units)
  • • Rate (hourly rate, unit price)
  • • Amount (quantity × rate)
  • • Date or date range
Expenses & Reimbursements▼
  • • Vendor name (Uber, Marriott, United Airlines)
  • • Date of expense
  • • Amount and currency
  • • Purpose/category (meals, travel, software)
  • • File association (which receipt)
Dates & Payment Terms▼
  • • Invoice date
  • • Due date (or calculates from "net 30" terms)
  • • Service period (date range)
  • • Payment terms (net 15, net 30, due on receipt)

Accuracy Tips

💡 Clear Photos > Blurry Photos

Better lighting and focus = higher OCR accuracy (95%+ vs 80%). But even blurry photos work—AI fills gaps.

💡 Context Helps ("I worked 20 hours")

Add a note with hours worked or special instructions. AI uses your context to improve extraction accuracy.

💡 Upload Contract First (If Possible)

Contract establishes client name and rate. Receipts uploaded after are automatically associated with that client.

See AI Extraction In Action

Upload your messiest documents. Watch the AI extract clean, structured data.

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